Frequently Asked Questions (FAQs) about Rights Management - Microsoft Entra (2023)

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This article answers frequently asked questions (FAQs) about rights management.

What is rights management?

Permission Management is a Cloud Infrastructure Entitlement Management (CIEM) solution that provides comprehensive visibility into the permissions assigned to all identities. For example, over-privileged workloads and user identities, actions, and resources across multi-cloud infrastructures in Microsoft Azure, Amazon Web Services (AWS), and Google Cloud Platform (GCP). Permission management detects, auto-sizes, and continuously monitors unused and excessive permissions. It deepens Zero Trust security strategies by enforcing the principle of least privilege access.

What are the prerequisites for using rights management?

Rights management supports data collection from AWS, GCP, and/or Microsoft Azure. For data collection and analysis, customers need to have an Azure Active Directory (Azure AD) account to use Rights Management.

Can customers use permission management if they have other identities that can access an IaaS platform that is not already in Azure AD (for example, if part of their business has Okta or AWS Identity & Access Management (IAM))?

Yes, customers can detect, mitigate, and monitor the risk of "backdoor" accounts with AWS IAM, GCP on-premises, or from other identity providers like Okta or AWS IAM.

Where can customers access Rights Management?

Customers can access the permissions management interface through the Azure AD extension's link in the Azure portal.

Can non-cloud customers use rights management locally?

No, Rights Management is a managed cloud product.

Can non-Azure customers use permission management?

Yes, non-Azure customers can use our solution. Rights Management is a multi-cloud solution, so even customers without an Azure subscription can benefit from it.

(Video) Microsoft Entra The MUST KNOW Guide for Admins

Does permission management work for tenants hosted in the European Union (EU)?

Yes, rights management is currently available for tenants hosted in the European Union (EU).

What value does privilege management provide if I'm already using Azure AD Privileged Identity Management (PIM) for Azure?

Rights management complements Azure AD PIM. Azure AD PIM provides instant access to administrator roles in Azure (and to Microsoft online services and applications using groups), while permissions management allows multi-cloud discovery, remediation, and privileged access monitoring across Azure, AWS, and GCP.

Which public cloud infrastructures does Rights Management support?

Rights Management currently supports three major public clouds: Amazon Web Services (AWS), Google Cloud Platform (GCP), and Microsoft Azure.

Does rights management support hybrid environments?

Rights management does not currently support mixed environments.

What types of identities does Rights Management support?

Permission management supports user identities (eg, employees, customers, external partners) and workload identities (eg, virtual machines, containers, web applications, serverless functions).

Is rights management provided in the government cloud?

No, rights management is currently not available in the government cloud.

Can rights management be used in sovereign clouds?

No, rights management is currently not available in the sovereign cloud.

How does Rights Management gather insights about rights usage?

Permission Management has a data collector that collects access permissions assigned to various identities, activity logs, and resource metadata. This provides a comprehensive view of the permissions granted to all identities to access resources and details about the use of granted permissions.

How does rights management assess cloud rights risk?

Privilege Management provides granular visibility into all identities and the permissions they grant and use, across cloud infrastructures to discover any action performed by any identity on any resource. This is not limited to user identities, but also workload identities such as virtual machines, access keys, containers and scripts. The dashboard provides an overview of rights profiles to target the highest risk identities and resources.

(Video) Microsoft Entra: Permissions Management Demo

What is the Permission Creep Index?

The Privilege Creep Index (PCI) is a quantitative measure of risk associated with an identity or role, determined by comparing privileges granted to privileges exercised. It allows users to immediately assess the level of risk associated with the number of unused or overprovisioned permissions across identities and resources. It measures the amount of damage an identity can do based on the permissions that identity has.

How can customers use rights management to remove unused or excessive rights?

Privilege Management allows users to resize excessive permissions and automate least-privilege policies with just a few clicks. The solution continuously analyzes each identity's historical permission usage data and enables customers to adjust that identity's permissions to those used for day-to-day operations only. All unused and otherwise risky permissions can be automatically removed.

How can customers use permission management to grant permission on demand?

For any incident or one-off scenario where an identity needs to perform a specific set of actions on a specific set of resources, the identity can request those permissions on-demand for a limited time through a self-service workflow. Customers can use the built-in workflow engine or their IT service management (ITSM) tool. The user experience is the same for any identity type, identity source (on-premises, enterprise directory, or federated identity) and cloud.

What's the difference between On-Demand Access and Instant Access?

Just-in-time (JIT) access is a method used to enforce the principle of least privilege to ensure that an identity is given the lowest level of privilege to perform the task at hand. On-Demand Permissions is a type of JIT access that allows for temporary elevation of privileges, enabling identities to access resources on a request-by-demand basis.

How can customers monitor the use of permissions through permission management?

Clients can monitor permission usage simply by tracking the evolution of their permission creep index. They can do this in the Analytics tab of the Rights Management Dashboard, where they can see how each identity or resource's PCI evolves over time.

Can customers generate entitlement usage reports?

Yes, Rights Management has several types of system reports available that capture specific data sets. These reports allow clients to:

  • Make timely decisions.
  • Analyze usage trends and system/user performance.
  • Identify high-risk areas.

For information on permission usage reports , seeGenerate and download a rights analysis report.

Integration with ITMS tools such as ServiceNow is on the roadmap for the future.

How to deploy rights management?

Customers with the Global Administrator role must first onboard rights management on their Azure AD tenant, and then onboard their AWS account, GCP project, and Azure subscription. For more details on onboarding, please refer to our product documentation.

(Video) Microsoft Entra Identity and Access Management (IAM)

How long does it take to deploy rights management?

It depends on each customer and how many AWS accounts, GCP projects and Azure subscriptions they have.

How quickly can I get permission insights after I deploy Privilege Management?

Once the data collection setup is fully operational, customers can access rights usage insights within hours. Our machine learning engine refreshes the Permission Creep Index hourly so clients can start their risk assessment immediately.

Does Rights Management collect and store sensitive personal data?

No, Rights Management does not have access to sensitive personal data.

Where can I find more information on rights management?

You can read our blog and visit our webpage. You can also contact your Microsoft contact to arrange a demo.

What is the data destruction/decommissioning process?

If a customer starts a free 45-day entitlement-managed trial and does not follow up and convert to a paid license within 45 days of the free trial expiring, we will delete all collected data on or before 45 days.

If the customer decides to stop licensing the service, we will also delete all previously collected data within 45 days of the license termination.

We also have the ability to delete, export or modify specific data if a global administrator submits a formal data subject request using the Entra rights management service. This can be initiated by opening a ticket in the Azure PortalNew Support Request - Microsoft Entra Admin Center, or contact your local Microsoft representative.

Do I need a license to use Entra Rights Management?

Yes, starting July 1, 2022, new customers must obtain a 45-day free trial license or a paid license to use the service. You can enable a trial version here: you can purchase resource-based licenses directly here:

How is rights management priced?

Rights management is $125 per resource per year ($10.40 per resource per month). Permissions management requires workload licenses, which include any resources using compute or memory.

(Video) Microsoft Entra - Identity Governance

Do I need to pay for all resources?

Although rights management supports all resources, Microsoft only requires licenses for certain resources per cloud. To learn more about billing resources, visitView billable resources listed in the authorization system

How do I know how many resources I have?

To see how many resources you have in your multi-cloud infrastructure, look at the Billable Resources tab in Entitlement Management.

What should I do if I am using the public preview of Entra Rights Management?

If you are using the public preview of Entra Rights Management, your current deployment will continue to work until October 1st.

After October 1, you will need to move to a newly released version of the service and enable a 45-day trial or purchase a license to continue using the service.

What if I am using an older version of the CloudKnox service?

We are currently working on a migration plan to help customers using the original CloudKnox service migrate to the new Entra entitlement management service later in 2022.

Can I use Entra Rights Management in the EU?

Yes, this product is compliant.

How do I enable one of the 18 new languages ​​supported in the GA release?

We are now localized into 18 languages. We respect your browser settings, or you can manually enable the language of your choice by adding a query string suffix to your Entra rights management URL:


where xx-XX is one of the following language parameters available: 'cs-CZ', 'de-DE', 'en-US', 'es-ES', 'fr-FR', 'hu-HU', id- ID', 'it-IT', 'ja-JP', 'co-KR', 'nl-NL', 'pl-PL', 'pt-BR', 'pt-PT', 'ru-RU' , 'sv-SE', 'tr-TR', 'zh-CN' or 'zh-TW'

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  • Public Preview Announcement Blog
  • Rights Management Page
  • For more information about Microsoft's privacy and security terms, seecommercial license terms.
  • For more information about Microsoft's data processing and security terms when subscribing to a product, seeMicrosoft Products and Services Data Protection Addendum (DPA).
  • For more information, seeAzure Data Subject Requests for GDPR and CCPA.

Next step

  • For an overview of rights management , seeWhat is rights management?.
  • For information on how to enable rights management in your organization , seeEnable rights management in your organization.


How do I manage permissions on Microsoft? ›

Select Start > Settings > Privacy. Select the app (for example, Calendar) and choose which app permissions are on or off. The Privacy page won't list apps with permission to use all system resources. You can't use the Privacy settings to control what capabilities these apps can use.

How much does entra permissions cost? ›

Permissions Management is available today as a standalone solution, priced at $125 per resource, per year. Resources supported are compute resources, container clusters, serverless functions, and databases across Amazon Web Services, Microsoft Azure, and Google Cloud Platform.

What problem does the entitlement management feature help address? ›

Entitlement management can help you more efficiently manage access to groups, applications, and SharePoint Online sites for internal users, and also for users outside your organization who need access to those resources.

What is Microsoft Entra identity Governance? ›

Microsoft Entra Identity Governance allows you to balance your organization's need for security and employee productivity with the right processes and visibility. These features can be used for your existing business critical third party on-premises and cloud-based applications.

What are the access rights of a user? ›

Access Rights are the permissions an individual user or a computer application holds to read, write, modify, delete or otherwise access a computer file; change configurations or settings, or add or remove applications.

What is the difference between full access and send as permission? ›

The Full Access permission allows a user to open the mailbox as well as create and modify items in it. The Send As permission allows anyone other than the mailbox owner to send email from this shared mailbox. Both permissions are required for successful shared mailbox operation.

What is the minimum NTFS permission required to take ownership of a file? ›

You must have Full Control or the special permissions "Take Ownership" to be able to take ownership of a file or folder.

What is the difference between entitlement and permission? ›

Entitlements are only used in the online version of Business Central. Permissions describe which objects an administrator or a partner has given the user. Permission sets combine objects permissions in logical groups (or sets), which can then be assigned to the users explicitly or through a user group.

What is the difference between authorization and entitlement? ›

Entitlement is something which you inherit, or which comes as a default or which you get along-with something else whereas Authorization comes because of an action, or it expects an action in future. For example, you are ENTITLED of something and at the same time you are AUTHORIZED to do X, Y and Z things.

How does Microsoft Entra work? ›

Microsoft Entra Verified ID

Users have the freedom to approve or deny requests to share their identity credentials, receiving receipts of who those credentials have been shared with. This allows the user to revoke access at any time.

Is Microsoft Entra part of E5? ›

Microsoft Entra Identity Governance Preview capabilities are currently available with an Azure AD Premium P2 subscription or free trial: Azure AD Premium P2 is included with Microsoft 365 E5 and offers a free 30-day trial.

Is Azure AD now part of Microsoft Entra? ›

Help protect your users and data

Azure Active Directory (Azure AD), part of Microsoft Entra, is an enterprise identity service that provides single sign-on, multifactor authentication, and conditional access to guard against 99.9 percent of cybersecurity attacks.

What are the 3 different types of access rights? ›

Three main types of access control systems are: Discretionary Access Control (DAC), Role Based Access Control (RBAC), and Mandatory Access Control (MAC). DAC is a type of access control system that assigns access rights based on rules specified by users.

What are the four basic access rights? ›

There are four categories (system, owner, group, and world) and four types of access permissions (Read, Write, Execute and Delete).

What are the two types of Windows permissions? ›

Windows provides two sets of permissions to restrict access to files and folders: NTFS permissions and share permissions.

What are four 4 different access rights or permissions that may be applied to a file? ›

File Access Modes
  • Read. Grants the capability to read, i.e., view the contents of the file.
  • Write. Grants the capability to modify, or remove the content of the file.
  • Execute. User with execute permissions can run a file as a program. ...
  • Read. ...
  • Write. ...
  • Execute. ...
  • Using chmod in Symbolic Mode.

What are the three different types of access rights that a file on the server can have? ›

There are three types of share permissions: Full Control, Change, and Read.

What are the six 6 types of permissions in Windows for folders and files? ›

There are six standard permission types which apply to files and folders in Windows:
  • Full Control.
  • Modify.
  • Read & Execute.
  • List Folder Contents.
  • Read.
  • Write.
Mar 31, 2023

What are the two types of permissions in a NTFS file system? ›

There are three types of share permissions: Full Control, Change, and Read. Full Control: Enables users to “read,” “change,” as well as edit permissions and take ownership of files. Change: Change means that user can read/execute/write/delete folders/files within share.

What are the 5 types of standard NTFS permissions? ›

There are five NTFS file permissions:
  • Read.
  • Write.
  • Read & Execute.
  • Modify.
  • Full Control.

What are 2 examples of entitlement? ›

Entitlement Programs of the federal government include Medicaid, Medicare, Social Security, Unemployment, and welfare programs. Entitlement programs are rights granted to citizens and certain non-citizens by federal law. The programs are either contributory or non-contributory.

What is the difference between access rights and access permissions? ›

Permissions refer to the access granted for an object and determine what you can do with it. Rights refer to the ability to take action on an object - outside the scope of permissions.

What is the difference between access rights and permissions? ›

User rights are different from permissions because user rights apply to user accounts – individual users or groups of users – and permissions are attached to objects. User rights are best administered to groups of users.

What is the difference between between access rights and authentication? ›

If we compare authentication and access control, the comparison between authentication and authorization still applies. Authentication verifies the user's identity, and access control uses this identity to grant or deny access.

What is the difference between authorization and access management? ›

Authorization vs. Access Control. If authorization involves defining a policy, access control puts the policies to work.

What is the difference between entitlement and ownership? ›

Being an owner means being responsible for everything around you—including other people. It's not just about you. Today, entitlement is crushing ownership because of the way people think and their attitudes, but also because the business world has shifted to a more self-driven, get-mine mindset.

What are the three pillars of Microsoft? ›

What we value
  • Innovation. We believe technology can and should be a force for good and that meaningful innovation can and will contribute to a brighter world in big and small ways. ...
  • Diversity and inclusion. We thrive on diverse voices. ...
  • Corporate Social Responsibility.

What are the 3 most common internal controls? ›

Internal controls fall into three broad categories: detective, preventative, and corrective.

What are three techniques for monitoring compliance? ›

How we monitor compliance
  • desktop monitoring and assessment using publicly available chemical information.
  • review of data submitted by introducers and other agencies.
  • pre-arranged or unannounced inspections using the monitoring powers available to us under the Regulatory Powers Act.

What is Microsoft Entra replacing? ›

I guess we all knew it was coming (after all, Microsoft published message center notification MC477013 in December 2022), but the news that the Microsoft Entra admin center (Figure 1) will replace the Azure AD admin center from April 1, 2023 is yet another example of the ongoing and constant changes in Microsoft 365.

How does Microsoft Entra verified ID work? ›

Microsoft Entra Verified ID is a decentralized identity solution that helps you safeguard your organization. The service allows you to issue and verify credentials. Issuers can use the Verified ID service to issue their own customized verifiable credentials.

When did Microsoft Entra start? ›

Microsoft introduces Microsoft Entra to help customers secure access in a connected world. Asia Pacific, 2 June 2022 – Microsoft today announced a new product family, Microsoft Entra, which encompasses all of Microsoft's identity and access capabilities.

What is the difference between E3 and E5 compliance? ›

E3 provides the full suite of enterprise functionality with Office applications (Word, Excel, PowerPoint, etc.) and additional security functionality. E5 is the most advanced package, with all the features of E3, alongside advanced email security functionality, analytics, and phone systems.

What is Microsoft Entra Admin Center? ›

Microsoft Entra admin center gives customers an entire toolset to secure access for everyone and everything in multicloud and multiplatform environments.

How many devices can use Microsoft E5 license? ›

Office 365 E5 is a cloud-based suite of Microsoft 365 productivity apps combined with advanced voice, analytics, security, and compliance services. Install Microsoft 365 for mobile on up to five PCs or Macs, five tablets, and five phones per user.

What is part of Microsoft Entra? ›

Microsoft Entra a family of products that encompasses all identity and access capabilities. Within the Entra family are products such as Microsoft Azure Active Directory (Azure AD), Microsoft Entra Verified ID, and Microsoft Entra Permissions Management.

Is Microsoft Entra free? ›

Try Microsoft Entra Permissions Management today

We're offering a free 90-day trial to Permissions Management so that you can run a comprehensive risk assessment and identify the top permission risks across your multicloud infrastructure.

How do I enable Microsoft Entra? ›

There are two ways to enable a trial or a full product license, self-service and volume licensing. For self-service, navigate to the M365 portal at and purchase licenses or sign up for a free trial. The second way is through Volume Licensing or Enterprise agreements.

How do I change permissions in Microsoft Office? ›

Allow people with Change or Read permission to print content

On the Review tab, under Protection, select Permissions, and then select Restricted Access. Select More Options, and then select Allow people with Change or Read permission to print content.

How do I change permissions settings? ›

Change app permissions
  1. On your phone, open the Settings app.
  2. Tap Apps.
  3. Tap the app you want to change. If you can't find it, tap See all apps. ...
  4. Tap Permissions. If you allowed or denied any permissions for the app, you'll find them here.
  5. To change a permission setting, tap it, then choose Allow or Don't allow.

How do I check my Microsoft account permissions? ›

Click the profile icon, then select Account settings from the drop-down menu. The account settings page will appear. Locate and select Permissions in the left-navigation menu. The Permissions page will appear, which displays any accounts you have linked to your Microsoft account.

How do I change permissions on my computer? ›

Setting Permissions
  1. Access the Properties dialog box.
  2. Select the Security tab. ...
  3. Click Edit.
  4. In the Group or user name section, select the user(s) you wish to set permissions for.
  5. In the Permissions section, use the checkboxes to select the appropriate permission level.
  6. Click Apply.
  7. Click Okay.
Mar 31, 2023

What is the difference between write and modify permissions? ›

Modify: Users can view and modify files and file properties, including deleting and adding files to a directory or file properties to a file. Read & Execute: Users can run executable files, including scripts. Read: Users can view files and file properties. Write: Users can write to a file.

What are Microsoft permissions? ›

Permissions. Permissions define the type of access that is granted to a user or group for an object or object property. For example, the Finance group can be granted Read and Write permissions for a file named Payroll.

Which command changes permissions? ›

The chmod command enables you to change the permissions on a file. You must be superuser or the owner of a file or directory to change its permissions.

What are change permissions? ›

There are three types of share permissions: Full Control, Change, and Read. Full Control: Enables users to “read,” “change,” as well as edit permissions and take ownership of files. Change: Change means that user can read/execute/write/delete folders/files within share.

How do I reset Windows permissions? ›

To reset NTFS Permissions in Windows 10, do the following. Open an elevated command prompt. Run the following command to reset permissions for a file: icacls "full path to your file" /reset. To reset permissions for a folder: icacls "full path to the folder" /reset.

What App permissions should I not allow? ›

6 app permissions you should avoid giving
  • Camera. It allows the app to use your camera for taking photos or recording videos. ...
  • Location. ...
  • Microphone. ...
  • Storage. ...
  • Call and messaging. ...
  • Contact list.
Dec 2, 2021

How do I know if a user has admin rights? ›

Computer is joined to a domain
  1. Select Start, and select Control Panel.
  2. In the Control Panel window, select User Accounts and Family Safety > User Accounts > Manage User Accounts.
  3. In the User Accounts window, select Properties and the Group Membership tab.
  4. Make sure Administrator is selected.

What is the difference between standard account and administrator account? ›

An administrator account is similar to a standard account but with some additional privileges. These privileges allow you to manage system files or do anything without requiring confirmation. With an administrator account, you can also access all those files that other users own on the same computer.

How do I change administrator permissions? ›

How to Change Administrator on Windows 10 via Settings
  1. Click the Windows Start button. ...
  2. Then click Settings. ...
  3. Next, select Accounts.
  4. Choose Family & other users. ...
  5. Click on a user account under the Other users panel.
  6. Then select Change account type. ...
  7. Choose Administrator in the Change account type dropdown.
Jan 25, 2023

How do I get permission to access all files on my computer? ›

Do one of the following:
  1. In Windows 10, go to Start > Settings > Privacy > File system and make sure Allow apps to access your file system is turned On.
  2. In Windows 11, go to Start > Settings > Privacy & security > File system and make sure Let apps access your file system is turned On.

How do you change permissions of all files in a directory? ›

Changing permissions with chmod

To modify the permission flags on existing files and directories, use the chmod command ("change mode"). It can be used for individual files or it can be run recursively with the -R option to change permissions for all of the subdirectories and files within a directory.


1. Microsoft Entra Permissions Management
(Academy Hub)
2. Microsoft Entra - Permission Management
(Atul Raizada)
3. All Things Microsoft Entra Permissions Management
(Academy Hub)
4. All Things Microsoft Entra Verified ID
(Academy Hub)
5. All Things Microsoft Entra Identity Governance (IGA)
(Academy Hub)
6. Microsoft Entra / Azure AD 2 0 Explained with Full Demo
(Andy Malone MVP)


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